Start of shift
- Handover notes and occurrence book read
- Radio or phone charged, connection to control room tested
- Torch, keys and ID badge on hand
- Emergency numbers and alarm plan within reach
- Special events known: deliveries, contractors, functions
CheckLoop › Checklists › Security patrol
Security patrol checklist: the guard tour from start to handover
Gate locked, fire exit clear, alarm set: on patrol, what counts is that every checkpoint gets checked and every incident gets written down. This checklist takes guards from the start of the shift to the handover, on paper or on the duty phone.
Security patrol checklist
26 checkpoints in five areas. Each one is either OK ✓ or an incident ✗.
Grounds
- Fences and gates intact and locked
- Outdoor lighting working
- No unauthorised people on site
- Vehicles on site checked, unknown ones noted
- Containers and storage areas secured
- Escape routes and fire access clear
Building perimeter
- All external doors locked
- Windows closed, no signs of forced entry
- Roller doors and loading bays closed
- Roof access secured
Interior
- Emergency exits clear and unobstructed
- Fire doors closed, not wedged open
- No smell of smoke or gas, no water damage
- Plant rooms showing no fault alarms
- Lights off in unused areas
- Equipment switched off where required
- Intruder alarm set
End of patrol
- Incidents recorded with location and time
- Control room or client informed of incidents
- Occurrence book completed
- Handover to the next shift
This list is a starting point, not a verified template. It may contain errors or gaps. Review it and add what your site needs before you use it.
Site, date, time, name: ________________________________
What makes a good patrol
The client wants to know that things were checked, not just that someone was there.
Fixed checkpoints, changing times. Set the checkpoints and their order once for each site. The times of the patrols, on the other hand, should vary so nobody can predict them.
Record incidents on the spot. An open door at 2:15 am is only worth as much in the morning report as the detail it is written down with: location, time, photo and what was done.
Safe when working alone. A guard patrolling alone should be able to call for help at any time. That is why testing the connection to the control room comes first. Which lone-worker measures apply to you is set by your assignment instructions and employer.
Not legal advice. Your assignment instructions and the client's requirements take precedence.
The security patrol as an app
On the duty phone, even in a basement with no signal, and the report is with the client by morning.
Yes/No — every checkpoint gets an answer
Gate 3 locked?
If/Else — report an incident and the list asks for details (Pro)
Incident found?
Yes
No
Photo — capture damage and open doors (Pro)
Input field — note the time and what you saw (Pro)
Patrol started
02:15
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A template per site
Set up the checkpoints in walking order, with the client's instructions. One template for each site.
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Patrol on the phone
Every checkpoint gets an answer, incidents get a photo. Without signal, everything is saved and synced later.
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Proof for the client
Every patrol is saved as a record (Pro, beta) and goes to the supervisor or client as a PDF with photos.
Security patrol FAQ
What goes into a patrol report?
Site, date, time and name, the checkpoints with their result, every incident with location and time, and what was done about it, for example who was informed.
How often should security patrols take place?
That is set out in the contract with the client. Several patrols per night at varying times are common, so nobody can predict them.
Does CheckLoop replace a guard tour system?
No. CheckLoop has no NFC or barcode checkpoints that prove where someone was and when. It records what was checked and what was found. If your client requires electronic checkpoints, CheckLoop complements that system rather than replacing it.
Does it work without signal?
Yes. The lists are stored on the device, so guards can tick off checkpoints in the basement or the underground car park. CheckLoop syncs as soon as there is a connection again.
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More than a patrol checklist
Opening and locking up, handovers, maintenance, onboarding: every routine in your business becomes a checklist in CheckLoop that your team can use again and again.