CheckLoop › Checklists › Vehicle check
One lap around the vehicle before every shift: this pre-trip checklist covers everything from tyres and lights to load security. Print it, or let drivers fill it in on their phone, with a photo of each defect and a record of every check.
27 checks in four areas. Each one is either OK ✓ or a defect ✗.
This list is a starting point, not a verified template. It may contain errors or gaps. Review it and add what your vehicles need before you use it.
Driver, registration, date, mileage: ________________________________
If you drive a vehicle for work, you check it before you set off.
Who checks? Usually the driver: before the shift, that the controls and safety equipment work, and during the journey, that no obvious defects appear. That applies to trucks just as much as to vans and company cars.
What if something is wrong? Report it to the person in charge straight away. If safety is at risk, for example brakes, steering or tyres, the vehicle stays off the road.
Does it need to be written down? That depends on the rules you work under. After an accident, though, it helps to show that the vehicle was checked. A completed list with date and name is the simplest proof.
Not legal advice. The rules of your country, your insurer and the vehicle's manual take precedence.
No more paper piling up in the glovebox: every check is stored where you can find it again.
Yes/No — every check gets an answer, not just a tick
If/Else — answer “No” and the list asks about the defect (Pro)
Photo — capture the defect with the phone (Pro)
Input field — mileage and registration (Pro)
Set up the checklist once as a template, by hand or with AI, and adapt it for vans, trucks or trailers.
Drivers open the list on their phone, even without signal in the underground car park. Anything wrong is reported with a photo.
Every run is saved as a record (Pro, beta). As a PDF with photos and date, it goes to the fleet manager or into the files.
Usually the driver, before the vehicle's first journey of the shift. The operator or employer makes sure the check happens and that drivers have a way to report defects. The exact rules depend on your country and the type of vehicle.
That depends on the rules that apply to you. Either way, after an accident or a roadside inspection it helps to show that the vehicle was checked. That is why many companies keep a dated, signed record of every check.
Report it to the person in charge straight away. If it affects safety, for example brakes, steering or tyres, the vehicle stays off the road until it has been fixed.
No. You can share the checklist as a link, and anyone with the link can fill it in from their browser. For records that show who did each check, invite your drivers to your Space.
Free on iPhone, Android and in your browser
Maintenance, handovers, hygiene, onboarding: every routine in your business becomes a checklist in CheckLoop that your team can use again and again.